| How do I search the records in Records Library? |
The key to finding any document located in the public records is by the name of the individual or company and the year of recording or an approximate date of recording. If you do not know the date, you will have to decide on a range of years to search. The reason for this is that all our indexes are set up alphabetically by the year the document is recorded. The alphabetical index is created by compiling the names found on the document to create the index . Each name entry for a particular document in the index references the Official Record book and page assigned to that document. So to make your search productive, you will need the following information. The name(s) of the parties on the document. Approximate date of recording. Document type (i.e. Mortgage, Deed, Judgment) Brief legal description of the property and/or folio number (found on real estate tax bill). The results of the search will identify the Official Record Book and page containing the document you wish to view. Older Official Record Books are available on microfilm and the more recent books are available as digital images viewable via computer. |
| How can I get copies of Official Records? |
You may request them in person or by mail. You will need to provide the book and page(s) number of the document(s) you are requesting. The charges for copies of documents are: $1.00 per page $1.50 to certify the document* * Many documents will not need to be certified. The need for certification depends on the intended use of the document. Documents recorded from 1990 to the present verified date may be requested online at the MyFloridaCounty website. |
| Is it possible to search the Official Records Index online? |
The Official Records Index from 1965 to the present verified date is available online and may be accessed from this website. There is no charge for this service. At the home page, select Online Records Search. Online Records Search It is also possible to search the Official Records Index for the time period of 1990 to the present verified date by searching the MyFloridaCounty website. Other counties in addition to Hillsborough County are represented on this site. |
| Will Records Library accept a request for research by mail? |
Yes, please include the following information with your request. The Name(s) to be searched. The number of years to be searched. (for example the last five years) Legal description if real estate is involved. The charges for a search are: $1.50 for each name and year searched. The standard copy charges also apply. |
| Will Records Library accept a request for research over the phone? |
Yes, but this search is limited to one name and one year. |
| What other records are available in the Records Library? |
In addition to the Official Records Books, we have: Subdivision Plat Maps which define the streets and show the measurements of individual lots. Tax Rolls show taxes assessed and who paid the tax bill. Marriage License records from 1831 to the present. Marriage License Applications from 1927 to 1971. Un-executed Marriage Licenses from 1971 to the present. Circuit Civil - 1972 to the present - ONLY CERTAIN RECORDED DOCUMENTS County Civil - 1986 to the present - ONLY CERTAIN RECORDED DOCUMENTS Probate - 1986 to the present - ONLY CERTAIN RECORDED DOCUMENTS |
| Where can I get a copy of a birth or death certificate? |
For information on obtaining birth or death certificates, contact the State Health Department at (813) 307-8000 or the Office of Vital Statistics at (904) 359-6900. The Office of Vital Statistics also has marriage and divorce records for the entire state. |
